Welcome to joinhotbet.com, your portal for Hot Bet registration. We place utmost importance on security, integrity, and legal compliance. To ensure that our services are not used for illicit purposes, we maintain a rigorous Anti‑Money Laundering (AML) and Know Your Customer (KYC) framework. Below is the full policy—how we verify identity, monitor transactions, assess risk, and respond to suspicious activities.
🎯 Purpose & Scope
This AML & KYC policy is designed to prevent misuse of our platform for money laundering, terrorist financing, fraud, or other financial crimes. It applies to all users engaging in registration, deposits, withdrawals, transfers, or any account modifications on Hot Bet. Through robust identity verification, continuous monitoring, and risk-based controls, we strive to maintain a safe, trusted environment for all users.
📜 Legal & Regulatory Framework
- EU Directive 2015/849 – Measures to prevent the misuse of the financial system for money laundering.
- EU Regulation 2015/847 – Requirements for information accompanying funds transfers.
- Belgian Law (18 September 2017) – Restrictions on cash usage and anti‑money laundering obligations.
- Directive 95/46/EC – Protection of personal data and privacy regulation.
💡 What Is Money Laundering?
Money laundering is the process of making illegally gained proceeds appear legitimate. Its common forms include:
- Converting or transferring property that derives from criminal activity.
- Concealing the true nature, source, location, or ownership of such property.
- Acquiring, possessing, or using property known to come from criminal activity.
- Assisting or facilitating any of the above.
🏛️ Governance & Compliance Structure
Ultimate Gaming NV’s executive leadership holds overall oversight over this policy. We appoint an Anti‑Money Laundering Compliance Officer (AMLCO) to enforce, audit, and update the policy, as well as train staff. All significant changes require approval from senior management to ensure they remain aligned with legal obligations.
✅ Three‑Step Verification (KYC) Process
Step 1: Basic Identity Verification
All users must complete this stage before requesting a withdrawal. The required information includes:
- Full name (first and last)
- Date of birth
- Gender
- Country of residence
- Full residential address
Step 2: Document Verification
This step is triggered when deposit or withdrawal amounts exceed USD 2,000:
- Upload a valid government-issued ID with a handwritten six-digit code
- Submit a selfie or facial image matching the ID
- Automatic cross-check against trusted databases
- If automatic checks fail: provide proof of address (utility bill, certificate, etc.)
Step 3: Source of Wealth / Funds (SOW)
This step is required when:
- Deposits or withdrawals exceed USD 5,000
- Transfers to other users exceed USD 3,000
Users must supply credible documentation of the origin of their funds—such as employment income, business revenue, inheritance, or investment statements. Until verification is completed, certain account functions (withdrawal, transfers) may remain restricted.
📌 KYC Documentation Requirements
🪪 Identity Documents
- Passport, national ID, or driver’s license
- All four corners visible in the image
- Photo must match the identity document
📍 Proof of Address
- Utility bill, bank statement, or government-issued document
- Issued within the last 90 days
- Readable text, full edges visible
💳 Source of Wealth / Funds Documentation
- Pay slips or employment agreements
- Business financial statements or tax returns
- Inheritance or investment records
- Bank statements showing fund flow
🌍 Risk Classification & Jurisdictional Assessment
| Risk Level | Verification & Treatment |
|---|---|
| Low Risk | Standard three-step process |
| Medium Risk | Lower thresholds & enhanced review |
| High Risk | Access may be restricted or denied |
📊 Ongoing Monitoring & Transaction Oversight
🧠 Automated Monitoring Systems
- Real-time detection of abnormal deposit/withdrawal patterns
- Alerts for account anomalies (IP shifts, device changes)
👁 Manual Compliance Review
- Flagged accounts are reviewed by compliance officers
- Document authenticity and transaction history are cross-checked
🚨 Escalation & Reporting
- Confirmed suspicious activity is reported to Financial Intelligence Units (FIUs)
- Persistent noncompliance may result in account suspension or closure
📂 Enterprise‑Wide Risk Assessment (EWRA)
Every year, we conduct a comprehensive risk assessment covering:
- Transaction volume, types, and patterns
- User demographics and geographic exposure
- Payment and withdrawal channels
- Emerging regulatory or financial risks
🗂️ Data Retention & Security
- KYC and identity records stored securely for at least 10 years after account closure
- Transaction logs encrypted and retained for 10 years
- Strict access control and data protection protocols in place
📚 AML Training & Internal Controls
- Mandatory AML training for staff in finance, compliance, and support roles
- Annual refresher trainings aligned with evolving regulations
- Education delivered by certified AML professionals
📣 Reporting Suspicious Activity
All staff are required to report:
- Discrepancies or invalid user documents
- Unexplained or suspicious sources of funds
- Sudden deviations in account behavior or transaction patterns
Such reports are escalated to the AMLCO and, when necessary, to regulatory authorities.
🔐 Privacy & Data Protection
We take your privacy seriously. Personal data will never be sold or shared except when legally required. We comply with GDPR and applicable data protection laws to ensure confidentiality, transparency, and user rights.
📞 Contact & Support
If you have any questions or concerns about this AML & KYC policy regarding Hot Bet registration, please contact us at:
- Email: [email protected]
📆 Policy Review & Updates
This policy is reviewed at least annually or whenever legal, operational, or technical changes occur. All updates require approval from the AMLCO and senior management to maintain consistency, clarity, and compliance.